MHHC Volunteer Roles

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YOUR CLUB NEEDS YOU!

MHHC Club Volunteer Roles

Our Club is run by a dedicated band of loyal volunteers. Thank you! We wouldn’t be able to play hockey without the MHHC elves!

At MHHC there are always things that need to be done, some jobs don’t take up much time and others are a little more in depth, but every little helps!

Listed below are some of the types of volunteer roles we have at MHHC. Each role varies in the time required and the responsibilities may change as each role evolves. Some roles can be held by an individual, and some can be shared by a group of volunteers. Many volunteer roles can be done entirely online and might simply involve checking shared Club spreadsheets and resources, while other roles will be more ‘hands on’.

If you decide to help our Club in any way, the Committee will give you all the support, help and guidance required to carry out your role.

 

Welfare Officer

Time required: varied; approximately 1–2 hours per month, plus support with specific welfare issues.

  • Point of contact for all welfare and safeguarding issues
  • Assist the Club to fulfill its safeguarding responsibilities
  • Manage Club DBS checks for coaches, Committee members and volunteers.

 

Welfare Assistant

Time required: varied; approximately 1–2 hours per month, plus support with specific welfare issues.

  • Work with, and assist, the Welfare Officer
  • Additional point of contact for welfare and safeguarding issues
  • Assist the Welfare Officer to fulfil Club safeguarding responsibilities
  • Assist with Club DBS checks.

 

Fixtures Coordinator

Time required: varied; approximately 15 minutes a week. Busier at the beginning of the season.

  • Point of contact for all fixture queries
  • Keep the shared pitch reservations spreadsheet up-to-date
  • Liaise with the Committee, coaches and captains as necessary
  • Make additional pitch reservations as required (e.g. rearranged fixtures, friendlies.).

 

Umpire Coordinator

Time required: approximately 15 minutes a week.

  • Point of contact for all match umpire queries
  • Organise the umpires for all Saturday matches
  • Keep the shared match umpire spreadsheet up-to-date
  • Liaise with captains and umpires as necessary.

 

Membership Secretary

Time required: varied; approximately 15 minutes a week. Busier at the beginning of the season when members register for the year.

  • Ensure all members are registered and have paid the appropriate membership fee
  • Update the debtors list weekly, and publish to the Committee and captains
  • Contact individual members regarding their unpaid debt.

 

Social Secretary

Time required: varied, depending on the number and type of event(s) planned.

  • Organise Club social events as required
  • Create/organise new events, as required
  • Coordinate two annual Club events: Christmas Party and End-of-Season Awards Presentation
  • Work with Club Events Team.

 

Club Events Team

Time required: varied, depending on the number and type of event(s) planned. There could be separate Junior and Senior Events Teams.

  • Assist Social Secretary with Club events as required
  • Create/organise new events, as required
  • Help with Junior tournaments.

 

Equipment Officer

Time required: varied; approximately 5 minutes a week, plus approx. 2–3 hours before the start of the season.

  • Manage Club equipment (e.g. balls, face-masks, first aid kits, bibs, etc.)
  • Purchase additional/replacement equipment as required
  • Point of contact for equipment and pitch issues
  • Liaise with coaches, captains and Committee as required.

 

Press Officer

Time required: approximately 30 minutes a week during the season, plus occasional publicity over the year.

  • Collate and send match reports to the Harborough Mail every Sunday during the season
  • Send other publicity to the paper to promote the Club and Cub activites
  • Point of contact for Press/Harborough Mail.

 

Junior Club Captain/Senior Club Captain (x2 roles)

Time required: as and when, plus approximately one or two committee meetings every season.

  • Represent the views of the players at Committee meetings
  • Point of contact for players to raise issues
  • Represent the Senior/Junior section of the Club as required.

 

Register Administrator(s)

Time required: approximately 15 minutes a week, plus time to take the register at training session(s).

  • Responsible for the register at training
  • Record the training register on the shared spreadsheet/website
  • One administrator is required for each training session (Juniors, Men’s and Women’s).

 

Payments Administrator

Time required: approximately 30 minutes per month.

  • Enter the payment details from the umpire and clubwear spreadsheets into the website
  • Enter coach payment details from the training register into the website.

 

Team Captain

Time required: approximately 45 minutes a week.

  • Work closely with the coach(es) and other captains within the section
  • Working with the coach(es) as required to select team(s) via the website (inline with the Club Selection Policy)
  • Liaise with the Fixtures Coordinator and Team Manager to ensure communication of fixture details to opposition teams
  • Support and be responsible for the team on match days
  • Be a point of contact for the team
  • Liaise with the Team Manager to ensure match results are reported to the relevant League, and result/player records are entered on the Club website. 

 

Team Manager (can be non-playing, parents etc.)

Time required: approximately 30 minutes a week.

  • Be responsible for team kit (warm-up balls, first aid, face-masks, etc.)
  • Liaise with the Fixtures Coordinator and Team Captain to ensure communication of fixture details to opposition teams
  • Liaise with the Team Captain to ensure match results are reported to the relevant League, and result/player records are entered on the Club website
  • Liaise with Umpire Coordinator, Fixtures Coordinator and Equipment Officer as necessary
  • Assist the Team Captain with any other administration tasks
  • Be a point of contact for the team.

 

Junior Training Assistant (can be non-playing, parents etc.) 

Time required: 1–1.5 hours a week (needn’t be every week).

  • Assist coach(es) at Junior training sessions
  • No hockey experience necessary
  • England Hockey training courses can be provided.

 

MHHC Committee 2021